Design tip for Tuesday, February 18, 2014

If you work in the most current version if your software of choice…
When creating files that you know will be handled by others outside your organization, presume that they will not have the latest version, and “downsave” the file (It also helps to outline fonts, but that’s a discussion for another time). This should help prevent conversion issues like unnecessary clipping paths, and type-filled text boxes breaking up in odd places.

Shortcuts CAN be a good thing

I’ve been doing quite a bit of photo retouching this past week, and in the process realized that I wasn’t being as efficient in my workflow as i could. I decided to consciously seek out the single-keystroke shortcuts for those tools that I was using the most. Here they are, in no particular order:

  • J= healing brush
  • B= paint brush
  • V= move (the crosshair arrows at the very top of the tools palette)
  • L= lasso
  • M= marquee
  • G= gradient
  • P= paths

Now, I realize that these are pretty basic, and that there are many more single-key shortcuts (and we’re not even getting into multi-key shortcuts, like image or canvas sizing), but I’m willing to bet that a lot of us out there suffer from this same condition of convenience, and just move the mouse/pen over to the specific tool on the palette, thinking that in the short run that one step really makes no discernible difference. Whether it does or not is another matter, and entirely up to you to decide.

I, for one, plan on continuing to use these and try to make my workflow a tiny bit more efficient.

Gibbs’ Rules For Freelancers– rule #9

If, like me, you are a fan of NCIS, then no doubt you are aware that there is a set of rules (50, to be precise, although as of January 2010, we have only been given less than half, and not in any particular order) that Special Agent Leroy Jethro Gibbs lives by. Periodically they’re mentioned or referenced, and, thanks to the wonders of the internet, folks far more obsessive and anal-retentive about these things than I have collected them. Well, it occurred to me one night that some of these “rules” can be adapted and applied to the lives and work of designers, and freelancers in particular. In the spirit of the show, I will also discuss these from time to time in a random manner.

Without further ado, the first installment of what I’d like to call “Gibbs’ Rules For Freelancers.”

Gibbs' rules for design

Rule #9. Never go anywhere without a knife (from episode 1.13, “One Shot, One Kill”)

A knife, in this case, may not be necessary (although a lot of folks, myself included, occasionally carry a Swiss Army knife or Leatherman-type tool). However, designers– and freelancers in particular– would do well to carry a USB flash drive.
It’s simple, really. There may be times when you’re working on-site and have to take files with you. Maybe you go to an initial meeting with a potential new client and end up picking up some business before leaving their office. They want you to take their logo, maybe some documents you’ll need as part of the brief. Having a flash drive with you would certainly make things easier. There wouldn’t be the need to have anything emailed (which, considering the recent rash of issues some designers and bloggers have experienced, could be a hazard). There would be less of a need to commit another password to memory because files need to be FTP’d. The client wouldn’t have to burn a disk for you to take.

You could also look at it as “being green”. You wouldn’t necessarily need to burn disks to take files to a local printer or copy center. Just dupe them to your thumb drive and have them copy it off to their machines.

My flash drives

Personally, I have 3 that I’ve picked up over the last 5 years– a 256MB that I rarely use, and my two workhorses: A 1GB and a 2GB drive– and I rarely leave the house to go anywhere without at least one of these. On them I carry PDFs of my resumé and a one-sheet of work samples.

These days flash drives have become so inexpensive that it’s almost silly for designers or other creative professionals to not have one. If you have one and haven’t really put them to use, maybe it’s time to reconsider. If you don’t have one, you’d do well to invest in one.